ARTICLE I - NAME

The name of this society shall be the Boulder Genealogical Society.

ARTICLE II - NON - PROFIT CHARTER

SECTION 1: The Society shall maintain a non-profit Corporation Charter from the State of Colorado.

SECTION 2: The Society will designate a registered office in Colorado and a registered Agent at such office, as required by every nonprofit corporation in Colorado.

ARTICLE III - PURPOSE

The objects of the Society shall be to collect, preserve and disseminate knowledge and information with reference to genealogical and related historical, biographical and heraldic data; and in these fields to inculcate and promote interest in research, to stimulate and provide instruction in the use of efficient mechanics and the adherence to scientific principles of accuracy and thoroughness in research, to champion advanced ethical standards and to discourage and oppose incompetent and disreputable practices or researchers, to foster careful documentation and otherwise promote scholarly writing.

ARTICLE IV - MEMBERSHIP

SECTION 1: Any individual or institution interested in promoting the objectives of the Society is eligible for membership.

SECTION 2: A membership shall consist of persons residing at one address.

ARTICLE V - OFFICERS

SECTION 1: The officers shall consist of a President, Vice President, Recording Secretary, Corresponding Secretary and Treasurer.

SECTION 2: Term of office shall extend from installation in January until the next installation of officers the following January.

ARTICLE VI - DUTIES OF OFFICERS

SECTION 1: The President shall be the principal executive officer, with responsibility for the general supervision of the affairs of the Society, and shall be the official spokesperson of the Society. The President shall preside at all meetings of the Society and the Board and, except as otherwise provided, appoint all committees with the approval of the Board. The President may sign checks in the absence of the Treasurer, for all disbursements made. The President shall be ex-officio member of all committees except the Nominating Committee. The President shall perform any other duties given to this office. (Seems extraneous to me. JD) [moved from standing rules]

SECTION 2: The Vice President shall, in the absence or inability of the President, perform the duties pertaining to the office. The Vice President shall discharge such duties as may be requested by the President or prescribed by the Board.

SECTION 3: The Recording Secretary shall keep an official record of the proceedings of the Society and (delete those? JD)of the Board; shall have available at all meetings a copy of the Bylaws and the Standing Rules, recording all changes (to both)(delete (to both)JD) at the time that they are made with the date of change; shall provide a summary of three meetings in the past quarter to be included in the newsletter. [moved from standing rules]

SECTION 4: The Corresponding Secretary shall be responsible for the receipt and distribution of all correspondence of the Society as directed by the President and the Board; shall send notes and other courtesy messages as appropriate; shall maintain a non-profit mailing permit; shall maintain the P.O. Box for the Society. [moved from standing rules]

SECTION 5: The Treasurer shall receive and disburse all funds of the society; shall deposit them in such bank as may be directed by the Board; shall make disbursements as directed by the Board; shall prepare an annual budget for the approval by the Board and general membership; shall present a monthly financial statement to the Board and general membership. [moved from standing rules] An audit of the Treasurer's records shall be conducted at the close of each calendar year by the Auditor, and the results shall be reported to the Board and membership.

SECTION 6: Officers shall turn over all records and correspondence pertaining to their respective offices to their successors within fifteen days after their terms of office expire. The President shall determine which of these records are non-current and are to be deposited with the Historian.

ARTICLE VII - EXECUTIVE COMMITTEE AND BOARD OF DIRECTORS

SECTION 1: An Executive Committee consisting of the elected officers excluding the Nominating Committee of the Society shall conduct emergency business as may be necessary between regular meetings of the Board.

SECTION 2. The Board of Directors shall consist of the elected officers of the Society, the immediate Past President, the chairs of the Standing Committees and a maximum of three (3) Members-At-Large. The quorum shall be six members of the Board.
The duties of officers shall be found under Article XI of these bylaws and the duties of other members of the Board shall be found in the Society's Standing Rules.

SECTION 3: The Board shall have control and manage the affairs and funds of the Society.

SECTION 4: The Board shall meet monthly, the time and place of the meeting to be determined by the President. A meeting can be canceled for just cause by the President with approval of the executive committee.

ARTICLE VIII - COMMITTEES

SECTION 1: The President shall appoint Standing Committee Chairpersons with the approval of the Board. The Standing Committees shall be Education, Genealogical Inquiries, History, Librarian, Library Committee Chair, Library Volunteer Chair, Membership, Newsletter, Parliamentarian, Publicity, Publishing Advisor, Program, Quarterly, Sales - Publications, Sales - Forms, Social, Web Site Editor. Other committees may be appointed by the President as needed. The terms of the Standing Committees shall commence with the February meeting and continue for one year.

SECTION 2: The Committee Chairs shall turn over all records and correspondence pertaining to their respective committees to their successors. This should be done within fifteen days after their terms of office expire. If their successors have not been appointed by that time, the records should be turned over to the President.

ARTICLE IX - NOMINATIONS AND ELECTIONS

SECTION 1: All officers and the Nominating Committee for the following year shall be elected by the majority vote of the membership present at the regular meeting in December.

SECTION 2: The immediate Past President shall be the Chair of the Nominating Committee. Other members shall consist of the Membership Chair and two (2) elected members. Consent of each nominee shall be obtained prior to his or her nomination. In addition to the slate of candidates presented by the Nominating Committee, other nominations may be made from the floor, with prior consent of the nominee.

SECTION 3: It shall be the duty of the Nominating Committee to nominate at least one candidate for each position as officer of the Society, to be filled at the next succeeding election. Members may submit the names of persons eligible and available for nomination to the committee for its consideration. The report of the Nominating Committee shall be presented at the regular meeting in November.

ARTICLE X - FILLING OF VACANCIES

A vacancy in any elective position shall be filled by the Executive Committee, with advice from the Nominating Committee, such appointment to last until the next election.

ARTICLE XI - MEETINGS

SECTION 1: The Society shall meet in the Boulder area on the first Tuesday of each month unless a cancellation or an alternate date becomes necessary. The annual meeting of the Society shall be held in January. Special meetings of the Society may be called by the President with the approval of the Board.

SECTION 2: The business arising at the meetings of the Society shall he transacted by the members who are present and voting. A Society quorum of ten (10) members shall be present to conduct the business.

ARTICLE XII - PARLIAMENTARY AUTHORITY

The rules contained in Robert's Rules of Order, Newly Revised, shall govern the Society in all cases in which they are not inconsistent with the Bylaws of the Society.

ARTICLE XIII - DUES

SECTION 1: The Society membership is on a January 1st to December 31st year basis.

SECTION 2: Dues are payable January 1st. Members joining between January 31st and October 31st will receive all Quarterlies for the calendar year in which the dues payment was made. New members admitted at the November and December meetings shall have their dues carry over for the new year with their Quarterly subscription beginning in February. Members with dues not paid by the March meeting will be dropped from the roll. Members dropped for non-payment of dues may be reinstated upon payment of dues for the current year.

SECTION 3: Dues are set by the Board with the approval of the general membership.

ARTICLE XV - DISSOLUTION

In the event of any dissolution of the Society, all material on loan to the Society shall be returned to the owners, and assets remaining after existing debts are paid shall be donated to a like Society or Library.

ARTICLE XVI - AMENDMENTS

A proposed amendment to these Bylaws may be submitted to the Board at a regular meeting in writing signed by at least five members, or may originate with the Board. The proposed amendment shall be presented to the membership at the Society's regular monthly business meeting for discussion. A vote on the proposed amendment shall be held at the Society's next regular meeting. The amendment must pass by a two-thirds vote of those present and voting.

The Bylaws were adopted 6 May 1975 Mary Ormsbee, President
Revised: November 1978 Mary Phelan, President
Revised: 1 June 1982 L.T. Ostwald, President
Revised: 2 July 1985 Jan Polkinghorne, President
Revised: 6 June 1989 Mary Ann Finlay, President
Revised: 5 September 2000 Rose Mary Highman, President
Revised: 7 November 2006 Joan Dawson, President

Standing Rules are in revision and will be added soon.